BLANK TEMPLATE - EDIT AND REVIEW BEFORE USE
Subject: [purpose] - [enquiry reference]

Dear [approved contact or role],

Regarding [source or enquiry reference], we understand [facts verified in the source].

Please confirm [earlier supplier quotation / expired validity statement], including [requirements to retain / changes needing reconfirmation].

[State what remains unchanged and what is still under review.]

[Next action, owner or applicable response date after human review.]

Kind regards,
[Your name / approved team role]
[Your company]

FICTIONAL COMPLETED EXAMPLE - NOT A SENT MESSAGE
Subject: Request to recheck an earlier quotation - SAMPLE-REFERENCE

Dear Travel Partner,

We would like to review the arrangements described in your earlier quotation SAMPLE-OLD-Q. The stated validity period has passed, so we are not treating the old rates or availability as current.

The intended service scope remains the same as described in that quotation. Could you please recheck the relevant dates, room requirements, applicable rates and any conditions that have changed since it was issued?

Please identify the reference and validity of any revised response. We will compare it with the recorded requirements before updating the external quotation or taking a further step.

This is a request for updated information and does not place, amend or confirm a booking.

Kind regards,
Sample Operations Team
Fictional Travel Company