REUSABLE BLANK — replace bracketed fields after checking the original enquiry.

Subject: Availability enquiry only - [Reference]

Dear [Supplier team],

Could you check availability for the following room-night requirements?
[Date 1]: [Room type and quantity]
[Date 2]: [Room type and quantity]
[Date 3]: [Room type and quantity]
Please state the offered category, meal basis, rate currency and reply deadline for each night. This enquiry does not authorise a booking.

Please identify the scope and any outstanding points in your reply.

Kind regards,
[Your name]
[Company]

FICTIONAL COMPLETED EXAMPLE — written teaching material, not a generated tool output.

Subject: Availability enquiry only - DEMO-73

Dear Partner Reservations,

Could you check six twin rooms on 10 and 11 November and four twin rooms on 12 November? The group reduces after the second night. Please reply for each night, including the offered room category, meal basis and rate currency, by 30 October at 15:00 JST. This is an availability enquiry only and does not authorise a booking.

Kind regards,
Example Coordinator
Fictional Travel Desk