REUSABLE BLANK — replace bracketed fields after checking the original enquiry.

Subject: Advance luggage acceptance enquiry - [Reference]

Dear [Supplier team],

Before dispatch, please check whether you can receive [Package count/type] expected on [Delivery date] for stay [Stay reference, check-in date]. The package uses [Package reference], which differs from the stay reference. Please advise the required label, delivery address and storage instructions. We will follow your acceptance instructions before arranging dispatch.

Please identify the scope and any outstanding points in your reply.

Kind regards,
[Your name]
[Company]

FICTIONAL COMPLETED EXAMPLE — written teaching material, not a generated tool output.

Subject: Advance luggage acceptance enquiry - DEMO-73

Dear Partner Reservations,

Before dispatch, could you check acceptance of two suitcases expected on 11 November for stay STAY-73, checking in on 12 November? The parcel reference is PKG-19 and differs from the stay reference. Please advise the required label, delivery address and storage instructions. We will arrange dispatch only after reviewing your reply; this message is not a delivery confirmation.

Kind regards,
Example Coordinator
Fictional Travel Desk