BLANK TEMPLATE - EDIT AND REVIEW BEFORE USE
Subject: [purpose] - [enquiry reference]

Dear [approved contact or role],

Regarding [source or enquiry reference], we understand [facts verified in the source].

Please confirm [current approved scope / proposed sender addition], including [unchanged exclusions / approver and rule owner].

[State what remains unchanged and what is still under review.]

[Next action, owner or applicable response date after human review.]

Kind regards,
[Your name / approved team role]
[Your company]

FICTIONAL COMPLETED EXAMPLE - NOT A SENT MESSAGE
Subject: Review request for adding a partner to the intake scope - SAMPLE-REFERENCE

Dear Travel Partner,

We propose adding a new approved travel partner to the limited business-mail copy scope. The existing rule covers the current partner list only, and the new sender is not yet included.

Please review the proposed addition, the business recipient conditions and the exclusions that must remain in place. We do not propose copying personal correspondence or unrelated messages from the mailbox.

If the change is approved, please identify the rule owner, record the revised scope and arrange a new fictional delivery test for the added sender. Keep the original mailbox receiving and retaining the messages during the test.

This request does not itself change the rule or authorize copying mail outside the approved scope.

Kind regards,
Sample Operations Team
Fictional Travel Company