BLANK TEMPLATE - EDIT AND REVIEW BEFORE USE
Subject: [purpose] - [enquiry reference]

Dear [approved contact or role],

Regarding [source or enquiry reference], we understand [facts verified in the source].

Please confirm [external quotation reference / sections already reviewed], including [unreviewed items / next reviewer and deadline].

[State what remains unchanged and what is still under review.]

[Next action, owner or applicable response date after human review.]

Kind regards,
[Your name / approved team role]
[Your company]

FICTIONAL COMPLETED EXAMPLE - NOT A SENT MESSAGE
Subject: Quotation sections still requiring review - SAMPLE-REFERENCE

Dear Travel Partner,

The hotel section of SAMPLE-QUOTE has been revised to reflect the current hotel request. The transfer and guide sections have not yet been checked against the latest conditions.

Please open the actual quotation file and review the passenger quantities, service scope and dates used in those sections. The filename and save time alone do not establish which conditions were applied.

After updating and checking the complete external document, record the condition version actually used. If any item remains unresolved, keep that item and its next owner visible instead of recording the whole quotation as fully applied.

Preparing or copying a new conditions document did not automatically revise this external quotation.

Kind regards,
Sample Operations Team
Fictional Travel Company