BLANK TEMPLATE - EDIT AND REVIEW BEFORE USE
Subject: [purpose] - [enquiry reference]

Dear [approved contact or role],

Regarding [source or enquiry reference], we understand [facts verified in the source].

Please confirm [option A reference and inclusions / option B reference and exclusions], including [essential requirements / selection or combination requested].

[State what remains unchanged and what is still under review.]

[Next action, owner or applicable response date after human review.]

Kind regards,
[Your name / approved team role]
[Your company]

FICTIONAL COMPLETED EXAMPLE - NOT A SENT MESSAGE
Subject: Please identify the quotation option to continue with - SAMPLE-REFERENCE

Dear Travel Partner,

We have prepared two options for SAMPLE-OPTIONS for your review. Option A includes guide service on the final day, while Option B has a lower total and excludes that service.

Could you confirm which option you would like us to continue reviewing? Please also tell us whether keeping the final-day guide service is essential, so that we do not select an option on price alone.

If you would like a combination of the two options, please specify the required services. We will then check the revised scope and applicable conditions before confirming the next step.

Neither option has been treated as accepted merely because it was sent for comparison.

Kind regards,
Sample Operations Team
Fictional Travel Company