BLANK TEMPLATE - EDIT AND REVIEW BEFORE USE
Subject: [purpose] - [enquiry reference]

Dear [approved contact or role],

Regarding [source or enquiry reference], we understand [facts verified in the source].

Please confirm [latest message reference / current party size source], including [requested hotel / earlier quoted message].

[State what remains unchanged and what is still under review.]

[Next action, owner or applicable response date after human review.]

Kind regards,
[Your name / approved team role]
[Your company]

FICTIONAL COMPLETED EXAMPLE - NOT A SENT MESSAGE
Subject: Clarification of the current hotel request - SAMPLE-REFERENCE

Dear Travel Partner,

Thank you for your latest message requesting Sample B instead of Sample A. We have noted this as a proposed change to the hotel request.

The quoted earlier email still mentions the previous party size. Could you confirm that the current party size remains as agreed in your later reply, and that this new request concerns only the hotel?

Please also let us know whether Sample B is essential or a preference. We will check the applicable arrangements before treating the hotel change as accepted.

The old figure in the quoted history has not been applied as a new passenger change.

Kind regards,
Sample Operations Team
Fictional Travel Company