REUSABLE BLANK — replace bracketed fields after checking the original enquiry.

Subject: Seating alternatives for a group enquiry - [Reference]

Dear [Supplier team],

For [Guest count] guests at [Local date/time], the preferred arrangement is [Preferred seating]. Adjacent tables on the same floor may be considered, but tables on separate floors are not acceptable to the client. Please describe the proposed layout and whether the party can start together. Any alternative remains subject to client review.

Please identify the scope and any outstanding points in your reply.

Kind regards,
[Your name]
[Company]

FICTIONAL COMPLETED EXAMPLE — written teaching material, not a generated tool output.

Subject: Seating alternatives for a group enquiry - DEMO-73

Dear Partner Reservations,

For fourteen guests at 18:00 on 12 November, the preference is one table. Two adjacent tables on the same floor may be considered, but separate floors are not acceptable. Please describe the proposed table layout and confirm whether the whole party can start dinner together. We will return your proposed arrangement to the client before accepting it.

Kind regards,
Example Coordinator
Fictional Travel Desk