REUSABLE BLANK — replace bracketed fields after checking the original enquiry.

Subject: Rate validity and room status clarification - [Reference]

Dear [Supplier team],

Your quotation [Quote reference] states a reply deadline of [Date/time]. Please confirm whether this is a rate-validity deadline only. Separately, are any rooms held, and if so for which nights, quantities and exact option deadline? Please state any availability recheck required before booking.

Please identify the scope and any outstanding points in your reply.

Kind regards,
[Your name]
[Company]

FICTIONAL COMPLETED EXAMPLE — written teaching material, not a generated tool output.

Subject: Rate validity and room status clarification - DEMO-73

Dear Partner Reservations,

Your quotation Q-73 states that the offered rates are valid until 3 November at 17:00 JST. Could you confirm whether this is a rate-validity deadline only? Separately, are six twin rooms for 10–12 November held at all? If an option exists, please identify its scope and exact deadline. We will not assume an inventory hold from the rate validity.

Kind regards,
Example Coordinator
Fictional Travel Desk