旅行見積もりの英文メールテンプレート MagpieHunt 編集 / 2026-10-19 日本側のDMC・旅行会社から海外代理店へ送る、架空の業務例です。 実際の商品、価格、契約条件、予約状況を示すものではありません。 [角括弧]を実際の内容に差し替え、選択肢は一つを選び、不要な行と括弧を削除してください。 原文・実際に添付する見積書・仕入先の回答・既存の手配記録を照合してから送信してください。 例1は客室・車両・ガイド等をまだ予約していない場面です。予約・仮押さえがある場合は、対象・期限・参照番号を確認し、実際の状況に置き換えてください。 総額と一人あたり、通貨、含まれる税・費用、ネット料金とコミッションの扱い、料金有効期限と次の進捗連絡期限を明確にしてください。 1. 見積書の送付 / Sending a quotation Subject: Japan tour quotation [quotation reference] – [travel dates] – version [version] Dear [Name], Thank you for confirming the arrangements for [group or tour name]. Please find attached our quotation, [exact attachment filename], version [version], dated [issue date]. The quotation is based on the following details: - Travel dates and duration: [arrival date] to [departure date], [number] nights. - Guests: [total number], comprising [adult and child breakdown, including children's ages where relevant]. - Accommodation: [cities, nights in each city, hotel category, and room arrangement]. - Transportation and guide services: [service dates, routes, vehicle requirements, and guide language]. The quoted price is [currency] [amount] [total for the whole group / per person]. The pricing basis is [guest numbers and any separate child rates or room supplements]. [State whether this is a net rate to the agent or a selling price, and whether commission is included.] Included: [services included and treatment of applicable taxes and fees]. Not included: [services, taxes, or fees excluded, and any items payable separately]. Conditions still to be confirmed: [list each assumption or unconfirmed item, or write “None” only after checking]. The quoted rates are valid until [date, time, and time zone], subject to the conditions in [attachment section or page]. This rate validity does not guarantee availability. No rooms, vehicles, guides, or other services have been reserved. Availability and rates must be reconfirmed before booking. Please review the attached version and let us know if any details need to be changed. If you would like us to proceed, please confirm the travel details and the quotation reference and version. We will then advise the next steps under the payment and cancellation terms in [attachment section or page]. Your reply alone does not confirm a reservation. Best regards, [Your name] [Company] [Contact details] 2. 人数変更の確認 / Confirming a guest change Subject: Re: [original subject] – guest change and revised quotation Dear [Name], Thank you for your update received on [date]. We understand that the requested group size has changed from [previous total] to [new total] guests. We have not yet issued a revised quotation. Before we check the revised arrangements, could you please confirm: 1. That [new total] is the final total, including [adults, children, tour leader, or other relevant categories], rather than the number of additional guests. 2. The adult and child breakdown, the children's ages where relevant, and the revised room arrangement. 3. Whether the travel dates, itinerary, luggage requirements, transportation, and guide services remain unchanged. Please list any other changes. Quotation [previous quotation reference], version [previous version], was based on [previous total] guests. Please do not apply its group total or per-person rate to the new group size. We need to review accommodation, vehicle capacity, and the applicable rates before issuing a new version. After receiving your confirmation, we will check with the relevant suppliers and prepare the revised quotation. We will provide our next progress update by [date, time, and time zone]; this is an update deadline, not a promise that revised prices will be ready. The additional rooms, vehicle capacity, and revised rates have not been confirmed or reserved. Any existing reservations or holds are [actual current status, reference, and any expiry]. This email does not change or confirm those arrangements. Best regards, [Your name] [Company] [Contact details] 3. 仕入先の確認待ち / Supplier confirmation pending Subject: Update on quotation [request or quotation reference] – supplier confirmation pending Dear [Name], I am writing with an update on your request for [group or tour name], travelling on [travel dates]. We are still waiting for [supplier or service type] to confirm [the specific availability, rate, or condition outstanding]. We therefore cannot yet provide a confirmed quotation for [affected service or scope]. The details currently used for our checks are [guest total and breakdown, room arrangement, dates, and affected route or service]. Please let us know if any of these details have changed. For clarity: - Awaiting confirmation: [outstanding items and responsible supplier or team]. - Effect on the quotation: [which amount, service, or condition cannot yet be finalised]. - Current booking or hold status: [actual status, reference, and expiry; state “not reserved” where applicable]. We will send you a further progress update by [date, time, and time zone], even if the supplier has not replied. This update deadline is not a guarantee of availability or a final price. If your decision deadline is earlier, please let us know. We can discuss checking [alternative dates, hotel category, route, or other relevant option], subject to your approval. No alternative service has been quoted or reserved through this email. Thank you for your patience. Best regards, [Your name] [Company] [Contact details]